General
When holding licensable events, regard will be had, as appropriate, to the principles set out in:
5 Steps to Risk Assessment: Case Studies ISBN 07176 15804
Guide to Fire Precaution in Existing Places of Entertainment and Like Premises (The
‘Yellow Guide’) ISBN 0 11 340907 9
The Model National and Standard Conditions for Places of Public Entertainment and
Associated Guidance ISBN 1 904031 11 0
The Event Safety Guide – A guide to health, safety and welfare at music and similar
events ISBN 0 7176 2453 6
Managing Crowds Safety ISBN 0 7176 1834 X
Where we consider it necessary or appropriate to the circumstances and situation, the measures indicated in these guides will be undertaken
Staff Training on licensing issues to be undertaken and refresher training will be given if appropriate.
It should be noted that whilst the stated times have been applied for, it is unlikely that the property will operate to the full extent of these times.
The Prevention of Crime and Disorder
The provision of a minimum of 30 minutes of opening time (with access to toilet facilities) after the terminal hour for the supply of alcohol.
Public Safety
In relation to any licensed activity
Copies of risk assessments will be requested from any sub-contractors.
Should any event be planned to exceed 500 capacity at any one time, a safety co-ordinator will be appointed to assist in the monitoring of safety.
Adequate lighting will be maintained at all times to a level that will facilitate emergency egress from any licensed area.
An evacuation plan will be developed and maintained, which will be advised to all relevant members of staff.
Subject to no conservation issues, we will undertake to ensure that materials such as curtains and fabrics in licensed areas are fire retardant.
Structural surveys will be conducted of any parts of the building to which the public have access in accordance with the recommendations of our Buildings Team. Any defects that might have a significant impact on public safety will be carried out, or the public excluded from the area that poses the risk. The inspection interval will be no less than that which is recommended by the competent person who carried out the previous inspection.
Advice on occupancy figures will be sought from the Fire Authority as appropriate.
Before any specific event where any structures are erected for the purpose housing a licensable activity, a plan will be prepared showing the location and nature of the structures, the public area and any restricted areas intended for performers. Where any plan differs significantly in layout or means of escape from any other that has previously been submitted to the Council, a copy will be sent at least 10 working days before the use of the structure takes place.
Any temporary structure such as a marquee which is used for a licensable activity will comply with such reasonable advice and guidance as is agreed in writing from time to time with the Fire Authority.
When holding licensable activities, a sufficient number of staff will be engaged to assist in safe access and egress from the property. The number of staff required will depend on a case-by-case basis in accordance with our risk assessment and the above guidance, depending on the nature and size of the event.
Sufficient quantities of water will be supplied free of charge whilst any regulated entertainment is provided.
Where seating in rows is provided at any event, we will ensure that the recommendations of the ‘Yellow Guide’ are followed, unless there is a reasonable reason for not doing so.
We will implement further measures that are subsequently agreed in writing between us and the officer for Health and Safety or the Fire Officer.
The Prevention of Public Nuisance
The Trust takes a responsible approach in relation to the impact of its activities and no problems have, to the best of our knowledge, been caused by licensable activities in the past but we will assess the likelihood of any impact on neighbours from time to time and implement such measures as we consider necessary or are agreed in writing with the Environmental Health Officer. These may include dispersal procedures, a contact telephone number in case of any problems arising, sound monitoring and the display of notices indicating the opening times.
The Protection of Children from Harm
Children will be accompanied by adults or maintained by staff at all times events are being held.
If we believe that there is an activity which poses a special and unacceptable risk to children, no admittance will be permitted for children to the area of that risk unless the risk can be reduced to a level that is reasonable.
Any additional measures that are subsequently agreed in writing between the Body Responsible for advising on Child Protection and ourselves will be implemented.