ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
General
Not Applicable.
Prevention of Crime and Disorder
All staff engaged in licensable activities at the premises shall receive training on induction on the following:
The proof of age policy in operation at the premises including acceptable forms of ID
The hours and activities permitted by the premises licence
How to complete and maintain the incident/refusals register in operation at the premises
Recognising the signs of drunkenness
The operating procedure for refusing service to any person who is drunk, under-age or appears to be under-age, or appears to be making a proxy purchase
Action to be taken in the event of an emergency, including reporting an incident to the emergency services
Training records shall be retained for at least 12 months and made available for inspection at reasonable times on request by an Authorised Officer of a Responsible Authority.
A CCTV system shall be installed, recording and maintained in working order and operated at the premises to the satisfaction of Lincolnshire Police, specifically:
a) There shall be a minimum of one high resolution colour camera, fitted in a weatherproof housing, for external coverage of the entrance.
b) There shall be a minimum of one high-resolution colour camera fitted to each public entrance/exit. To provide a quality head and shoulder image for facial recognition/identification purposes of all persons entering the premises.
c) There shall be sufficient cameras able to cope with the normal operating illumination to reasonably cover all licensed public areas.
d) Recordings must be kept for a minimum of 31 days and endorsed with the accurate, correct time/date (BST/GMT adjusted).
e) Police and/or Authorised Licensing Officers shall be able on attendance to view immediate playback of any incident without the necessity for download.
f) Recordings of incidents at the premises must be provided to the Police following lawful request.
g) A member of staff shall be on the premises at all times they are open to the public who is capable of operating the CCTV system and providing recordings on request. When this is not possible recordings shall be provided within 24 hours of the original request.
h) Recording equipment shall be housed in a secure room/cabinet where access and operation is strictly limited to authorised persons.
i) All equipment shall have constant time/date generation, which must be checked for accuracy on a daily basis.
j) The CCTV system should be maintained and checked every 12 months
k) In the event of a system malfunction, the Designated Premises Supervisor (DPS) or the Premises Licence Holder must immediately record details of this malfunction in the premises refusals/incident book. Arrangements for its repair must be made without delay.
An appropriate number of Security Industry Authority (SIA) registered door staff shall be employed at the premises in accordance with a risk assessment, to be carried out by the Designated Premises Supervisor (DPS)/Manager. This risk assessment shall be kept on the premises at all times and presented to any requesting Licensing Authority upon their request.
There shall be provided and kept at the premises a register/log book to record details of every person employed on the premises as a door supervisor. The record shall contain the following details:
The door supervisor's name;
His/her Security Industry Authority (SIA) Licence Number;
The time and date he/she commenced and concluded their duty;
The door supervisors shall sign each entry.
The log to be inspected weekly and signed by a member of the Management Team. The log to be retained for a period of no less than 12 months and made available to Lincolnshire Police for inspection upon request.
There shall be a drug policy completed for the premises. This document will be specific to the venue and will be kept on site at all times and will be made available for inspection upon request from any Responsible Authority.
Public Safety
An incident/refusals book shall be kept at the premises, in which details of crime and/or disorder relating to the premises shall be recorded. The incident book shall contain the following details:
Time, date and location of incident/refusals.
Nature of the incident/refusal.
Names, addresses and contact details of persons involved.
Result of the incident/refusals.
Action taken to prevent further such incidents.
Each entry to be signed by the Designated Premises Supervisor (DPS) or other responsible person employed at the premises and so authorised by the DPS; and retained for a period of no less than 12 months and made available to Lincolnshire Police for inspection upon request.
All drinks must be served in toughened glass or polycarbonate vessels.
Prevention of Public Nuisance
The premise shall not provide live music or recorded music outside after 2300 Hours.
The indoor provision of live music shall have a terminal hour of 0200 Hours. This shall apply to both the ground floor and ballroom areas.
Customer notices to be displayed at all exits asking patrons to please leave the premises quietly and to respect the needs of the local residents.
Patrons shall not be allowed to enter or leave the premises whilst in the possession of any drink in unsealed containers. For the purpose of clarity, this means any drink whether or not it contains alcohol and leaving the premises includes leaving for any reason whether temporarily or otherwise.
Refuse such as bottles shall be disposed of from the premises at a time when it is not likely to cause a disturbance to residents
The premises licence holder (or nominated person) will ensure that the area abutting the premises is regularly cleaned to ensure that litter is removed and properly disposed.
The premises licence holder (or nominated person) will assess the impact of any noisy activities on neighbouring premises at the start of the activity and periodically throughout the activity and take action to reduce noise levels if they are found to be distinguishable above normal background levels at the nearest residential property.
All external doors and windows shall be kept closed after 2300 Hours (except for normal access and egress) when indoor regulated entertainment is being provided.
Protection of Children from Harm
The premises shall operate the Challenge 25 Proof of Age Policy to prevent the sale or supply of alcohol to persons under 18 years of age. The policy shall require any person who appears to be under the age of 25 years to produce one of the following forms of identification:
A recognised proof of age card credited under the British Retail Consortiums Proof of Age Standards Scheme (PASS);
Photo driving licence;
Passport.
Notices shall be prominently displayed advising customers of the Challenge 25 Proof of Age Policy
All point of sale staff shall undergo training in the Challenge 25 Proof of Age Scheme and all other relevant policies with a record kept of the date of training, signed by the member of staff and the trainer. Each entry shall be retained for a period of 12 months from date of completion. This record shall be made available for inspection by Lincolnshire Police Officers or other Relevant Authority.