East Lindsey District CouncilThe Hub and Willow House

SHOP LOCAL

107 WEST STREET, ALFORD, LN13 9HA

Closed application 082055 which is a Review of Licence/Certificate for Premises Licence from 03/03/2025 to indefinite

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• the supply of alcohol

Additional Conditions

•  

  Annex 1 - Mandatory Conditions

   

  MC2

  No supply of alcohol may be made under this licence:

   

  a)              at a time when there is no designated premises supervisor in respect of it, or

  b)              at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  S19 Licensing Act 2003

   

  MC3

  Every retail sale or supply of alcohol made under this licence must be made or authorised by a person who holds a personal licence.

   

  S19 Licensing Act 2003

   

  MC9

  (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

   

  (2) The designated premises supervisor in relation to the premises licences must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

   

  (3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either:-

   

  (a) a holographic mark or

  (b) an ultraviolet feature.

   

  The Licensing Act 2003 (Mandatory Licensing Conditions) (Amendment) Order 2014

   

  MC11

  1. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  2. For the purposes of the condition set out in paragraph 1:

   

  (a) ‘duty’ is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  (b) ‘permitted price’ is the price found by applying the formula: P = D + (D×V) where:

   

  (i) P is the permitted price,

  (ii) D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  (iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

   

  (c) ‘relevant person’ means, in relation to premises in respect of which there is in force a premises licence:

   

  (i) the holder of the premises licence,

  (ii) the designated premises supervisor (if any) in respect of such a licence, or

  (iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;

   

  (d) ‘relevant person’ means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

   

  (e) ‘value added tax’ means value added tax charged in accordance with the Value Added Tax Act 1994.

   

  3. Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

   

  4. (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (the first day) would be different from the permitted price on the next day (the second day) as a result of a change to the rate of duty or value added tax.

   

  (2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

   

  The Licensing Act 2003 (Mandatory Conditions) Order 2014

   

   

   

   

   

• Annex 2 - Conditions Consistent With the Operating Schedule

   

  General

   

  Not Applicable.

   

  The Prevention of Crime and Disorder

   

  Not Applicable.

   

  Public Safety

   

  Not Applicable.

   

  The Prevention of Public Nuisance

   

  Not Applicable.

   

  The Protection of Children from Harm

   

  Not Applicable.

   

   

• Annex 3 - Conditions attached after a Hearing by the Licensing Authority

   

  General

   

  All staff shall be trained in their responsibilities regarding the sale of alcohol and the requirements of the premises licence, including underage sales prevention and intoxicated persons. A written record shall be kept detailing the following:

   

  ·              Name and signature of the member of staff;

  ·              Name and signature of trainer;

  ·              Details of the training provided;

  ·              Date the training was completed.

   

  Each entry shall be retained for a period of 12 months from the date of completion. There shall be remedial, or refresher training every 12 months, or at a time a training issue is highlighted, or a new policy is produced, whichever comes sooner.

   

  No persons shall sell or supply alcohol at the premises without written authority of the Designated Premises Supervisor and all such written records shall be kept securely and made available for inspection to the Responsible Authorities at their request.

   

  All spirits shall be displayed behind the counter.

   

  The Prevention of Crime and Disorder

   

  Right to work checks shall be conducted on all potential employees prior to their employment in any capacity at the premises. Checks shall be conducted in accordance with the Home Office Code of Practice for Employers as current at the time.

   

  The Premises Licence Holder and/or their businesses accountant will operate a full digital HR management system where all relevant documents are stored for each individual member of staff. All relevant documents for members of staff shall be retained for a period of 12 months post termination of employment and shall be made available to Police, Immigration or Licensing Officers on request.

   

  A CCTV system shall be installed, recording and maintained in working order and operated at the premises to the satisfaction of Lincolnshire Police, specifically:

   

  a. There shall be a minimum of one high resolution colour camera, fitted in a weatherproof housing, for the external coverage of the entrance.

  b. There shall be a minimum of one high-resolution colour camera fitted to each public entrance/exit to provide a quality head and shoulder image for facial recognition/identification purposes of all persons entering the premises.

  c. There shall be sufficient cameras able to cope with the normal operating illumination to reasonable cover all licensed public areas.

  d. Recordings must be kept for a minimum of 31 days and endorsed with the accurate, correct time / date (BST/GMT adjusted).

  e. Police and/or Authorised Licensing Officers shall be able on attendance to view immediate playback of any incident without the necessity for download.

  f. Recordings of incidents at the premises must be provided to the Police following lawful request.

  g. A member of staff shall be on the premises at all times they are open to the public, who is capable of operating the CCTV system and providing recordings on request. When this is not possible recordings shall be provided within 24 hours of the original request.

  h. Recording equipment shall be housed in a secure room/cabinet where access and operation is strictly limited to authorised persons.

  i. All equipment shall have time/date generation, which must be checked for accuracy on a daily basis.

  j. The CCTV system should be maintained and checked every 12 months, with the installing company or if this is not possible another reputable company who can produce a letter of compliance.

   

  In the event of a system malfunction, the Designated Premises Supervisor (DPS) or the Premises Licence Holder (PLH) must immediately record details of this malfunction in the premises refusal/incident book. Arrangements for its repair must be made without delay.

   

  All alcohol, tobacco and e-cigarettes shall be purchased from established and bona fide wholesale traders and orders / purchases shall only be made by the Premises Licence Holder or the Designated Premises Supervisor (DPS).

   

  All receipts and invoices (or copies) will either be held on the premises and/or at the company accountants’ offices in an electronic format and made available for inspection by the authorities on reasonable request and provided within no more than one week. These records will be kept for a period of no less than 24 months.

   

  An incident book/electronic record shall be kept at the premises in which details of crime and/or disorder relating to the premises shall be recorded. This record shall

  contain the following details:

   

  ·              Time, date and location of incident;

  ·              Nature of the incident;

  ·              Names, addresses and contact details if provided, of persons involved;

  ·              Result of the incident;

  ·              Action taken to prevent further such incidents.

   

  Each entry to be signed by the Designated Premises Supervisor (DPS) or other responsible person employed at the premises and so authorised by the DPS and retained for a period of no less than 24 months and made available to Lincolnshire Police for inspection upon request.

   

  A refusal register/electronic record will be maintained on the premises in the following format:

   

  ·              The register shall be in abound page format with each page consecutively numbered;

  ·              Each entry to be timed and dated and signed by the staff member making the refusal;

  ·              Any CCTV evidence to be retained and cross referenced to the specific refusal;

  ·              Description and/or name of the refused person;

  ·              Each entry to be dated and signed by the Designated Premises Supervisor (DPS);

  ·              The item attempted to purchase will be recorded;

  ·              Reason for refusal will be recorded.

   

  The register shall be kept for a period of 24 months. The register to be produced upon request by Police or Trading Standards.

   

  Public Safety

   

  Not Applicable.

   

  The Prevention of Public Nuisance

   

  Customer notices to be displayed at all exits asking all patrons to please leave the premises quietly and to respect the needs of the local residents.

   

  The outside area of the premises shall be checked daily for litter generated by the store, any found will be disposed of in appropriate manner.

   

  The Protection of Children from Harm

   

  The premises shall operate the Challenge 25 Proof of Age Policy to prevent the sale or supply of alcohol to persons under 18 years of age. The policy shall require any person who appears to be under the age of 25 years to produce one of the following forms of identification:

   

  ·              A recognised proof of age card credited under the British Retail Consortiums proof of age standards scheme (PASS);

  ·              Photo driving licence;

  ·              Passport.

   

  Clear, prominent and unobstructed signage informing customers of the Challenge 25 Scheme in operation and the age restrictions on products, shall be clearly displayed at all public entry points to the premises, adjacent to the age restricted products and at all alcohol display points of sale.

   

  All staff shall undergo training in the Challenge 25 Proof of Age Scheme and all other relevant policies with a record kept of the date of training, signed by the member of staff and the trainer. Each entry shall be retained for a period of 12 months from the date of completion. This record shall be made available for inspection by Lincolnshire Police officers or other relevant authority upon request.

   

  The premises shall operate a till prompt system to assist in reminding staff to ID for appropriate individuals.

   

  The above premises licence conditions were attached to the premises licence as the result of a premises licence review hearing held on 03 March 2025.

   

   

• Annex 4 - Licensable activities are permitted in accordance with the layout of the premise shown on the plan attached to the premises licence (and deposited with the Licensing Authority).