ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
General
The dates of any events shall be notified to the Licensing Team of East Lindsey District Council, the East Lindsey Event Safety Advisory Group and the Licensing Team of Lincolnshire Police, at least two months in advance of each event.
This premises licence cannot be used unless approval to close the highway has been granted by Lincolnshire County Council and that any measures required by Lincolnshire County Council are implemented.
This licence is limited to two events a year - with any one event being a maximum of 3 days.
The premises licence holder shall produce an Event Management Plan (EMP) for the event which shall be submitted to the East Lindsey Event Safety Advisory Group (ELESAG) in draft format with the final plan being submitted to the ELESAG 28 days prior to the event date.
The Event Management Plan shall include Event Risk Assessments, Site Plan, Emergency Evacuation Plans, Security and Stewarding Plan, Fire Safety Plan, Medical Needs and Management Plan, Welfare Plan and a Waste Management Plan.
The Event Safety Officer and his/her Deputy shall be responsible for enforcing the requirements of the Event Management Plan.
The Prevention of Crime and Disorder
There shall be provided at the premises door supervisors who are registered with the Security Industry Authority (SIA) to such a number (if any) as the premises licence holder considers are sufficient to control the entry of persons to the event and for the keeping of order at the event.
A plan shall be produced in order to ensure that an appropriate number of stewards are provided at the event in relation to the amount people attending.
Public Safety
The premises licence may only be used when an approved Traffic Management Plan and Temporary Traffic Regulation Order (TTRO) has been agreed with LCC Highways and an Event Management Plan put in place, such Event Management Plan being submitted to both LCC Highways and ELESAG. Any reasonable recommendations with regard to the Traffic Management Plan and/or the Event Management Plan to be implemented in full.
The finalised documents to be lodged at least 28 days in advance of each event.
The premises licence holder will comply with any reasonable request from Lincolnshire Police based upon intelligence relating to the safety of those working at and attending the events.
The premises licence holder will provide marshalls/stewards for the event. The marshalls/stewards shall receive training specific to the event including the correct path for reporting incidents and shall be provided with high visibility clothing in order for them to be easily identifiable during the event.
The marshalls/stewards shall be subject to at least one daily briefing/debriefing session during the currency of the event.
A written risk assessment of the site will be carried out prior to each event and all practicable steps taken to minimise risks to the safety of all participants.
The risk assessment shall include the capacity limit for the event (including staff and entertainers) and during the event the premises licence holder or nominated person shall monitor the number of people on the premises. The premises licence holder or nominated person shall take steps to reduce the number of persons where the capacity limit has been exceeded or is likely to be exceeded.
The premises licence holder shall ensure that there is sufficient egress capacity at the event and that all exits are kept clear throughout the event.
An inspection shall be carried out prior to the event in order to ensure that the site is safe to use. Further checks and inspections shall take place throughout the event.
The Event Safety Officer shall assume control of any emergency and contact the Emergency Services if further assistance is required.
Clear and unobstructed access around the event site shall be made available for use by the Emergency Services and their vehicles at all times.
There shall be an appropriate number of medical and first aid staff on site throughout the event.
All temporary electrical installations shall be installed by suitable qualified and competent personnel.
The Prevention of Public Nuisance
A litter pick operation shall operate during and after any event within the licensed area and in the immediate vicinity of the site. Facilities for deposing of the litter collected shall be available and maintained.
No sound checks shall be carried out before 1000 Hours or after 1800 Hours on the day before the event starts or on the days of the event. No sound checks shall be a carried out at any other date or time.
The Protection of Children from Harm
At all events there shall be a Child Safety Policy to locate and reunite lost children.
Specifically designated Child Safety Stewards shall be employed. Each Child Safety Steward shall be in possession of a current Disclosure Barring Service (DBS) Record check, which shall be renewed at a maximum period of 3 years.
A rendezvous point shall be identified to act as a rendezvous point for any lost child and parents/guardians. This area shall be signposted on the site and publicised by public address announcements (if available) during the course of the event.
A lost child or parent seeking a lost child shall be accompanied to the rendezvous by a steward and the rendezvous point shall be operated and staffed by a Child Safety Steward.