LINCS BIG BASH

SCHOLEY PARK, KIRKBY LANE, TATTERSHALL THORPE, LINCOLN

Completed application 082324 which is a New Application for Premises Licence from 28/03/2025 to 01/08/2025

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• a performance of live music
• any playing of recorded music
• provision of late night refreshment
• the supply of alcohol

Additional Conditions

• ANNEX 1 - MANDATORY CONDITIONS

   

  MC1

  Only individuals licensed by the Security Industry Authority may be used at the premises to guard against:

   

  a)              unauthorised access or occupation (e.g. door supervision) or,

  b)              outbreaks of disorder, or

  c)              damage

   

  S21 Licensing Act 2003

   

  MC2

  No supply of alcohol may be made under this licence:

   

  a)              at a time when there is no designated premises supervisor in respect of it, or

  b)              at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  S19 Licensing Act 2003

   

  MC3

  Every retail sale or supply of alcohol made under this licence must be made or authorised by a person who holds a personal licence.

   

  S19 Licensing Act 2003

   

  MC6

  (1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises.

   

  a) games or other activities which require or encourage, or are designed to require or encourage, individuals to -

  (i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii) drink as much alcohol as possible (whether within a time limit or otherwise);

   

  b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

   

  c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

   

  d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner.

   

  e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

   

  The Licensing Act 2003 (Mandatory Licensing Conditions) (Amendment) Order 2014

   

  MC8

  The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

   

  The Licensing Act 2003 (Mandatory Licensing Conditions) (Amendment) Order 2014

   

  MC9

  (1) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

   

  (2) The designated premises supervisor in relation to the premises licences must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

   

  (3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either:-

   

  (a) a holographic mark or

  (b) an ultraviolet feature.

   

  The Licensing Act 2003 (Mandatory Licensing Conditions) (Amendment) Order 2014

   

  MC10

  The responsible person must ensure that -

   

  (a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures -

   

  (i) beer or cider: ½ pint;

  (ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii) still wine in a glass: 125 ml; and

   

  (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

   

  (c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.

   

  The Licensing Act 2003 (Mandatory Licensing Conditions) (Amendment) Order 2014

   

  MC11

  1. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  2. For the purposes of the condition set out in paragraph 1:

   

  (a) ‘duty’ is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  (b) ‘permitted price’ is the price found by applying the formula: P = D + (D×V) where:

   

  (i) P is the permitted price,

  (ii) D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  (iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

   

  (c) ‘relevant person’ means, in relation to premises in respect of which there is in force a premises licence:

   

  (i) the holder of the premises licence,

  (ii) the designated premises supervisor (if any) in respect of such a licence, or

  (iii) the personal licence holder who makes or authorises a supply of alcohol under such a licence;

   

  (d) ‘relevant person’ means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

   

  (e) ‘value added tax’ means value added tax charged in accordance with the Value Added Tax Act 1994.

   

  3. Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

   

  4. (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (the first day) would be different from the permitted price on the next day (the second day) as a result of a change to the rate of duty or value added tax.

   

  (2) The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

   

  The Licensing Act 2003 (Mandatory Conditions) Order 2014

   

   

• ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  This premises licence relates to 3-day event to take place in July 2025.

  There shall be no more than 4,999 people attending the event at any one time.

  The Supply of Alcohol (For Consumption On the Premises)

  Friday 12.00 Hrs - 23.00 Hrs

  Saturday & Sunday 11.00 Hrs - 23.00 Hrs.

  Late Night Refreshment (Outdoors)

  Friday - Sunday 23.00 Hrs - 00.00 Hrs.

  Live Music (Indoor & Outdoor)

  Friday - Sunday 12.00 Hrs - 22.00 Hrs

  Recorded Music (Indoor & Outdoor)

  Friday 12.00 Hrs - 00.00 Hrs

  Saturday & Sunday 09.00 Hrs - 00.00 Hrs

  There shall be no recorded music played from any of the live band stages after 2200 Hrs.

  General

  1. This event is to take place on one occasion for a 3-day period.

  2. The event date will be notified to the Responsible Authorities and the East Lindsey Event Safety Advisory Group (ELESAG) at least four months in advance of the event.

  3. Full plans will be produced and submitted to ELESAG in draft format, with the final event management plans submitted no later than 14 days prior to the event date. These will consist of

  Event Risk Assessment

  Event Fire Risk Assessment

  Site Plan (A comprehensive and legible plan that encompasses the total event area. It needs to be detailed and accurate and correspond with the Event Management Plan).

  Event Management Plan to include:

  o              Traffic Management Plan

  o              Stewarding/Security Plan

  o              Medical Plan

  Contingency Plans showing how reasonably foreseeable incidents identified in the Event and Fire Risk Assessments are being managed.

  4. The holder will engage with ELESAG, provide any documentation requested by the group and meet the group’s timescales, unless there is good reason why they are unable to do so.

  5. The holder will ensure they satisfactorily address any concerns expressed by ELESAG through the information, guidance, and advice they provide.

  The Prevention of Crime and Disorder

  1. Prior to any of the dates when licensable activities are to take place at the premises, a risk assessment will be undertaken to determine an appropriate number of SIA Registered Door Staff to be employed at the premises. Such number will be employed at the premises on the dates that licensable activities are to take place.

  A log of those door staff shall be maintained at the premises and shall include:

  The number of staff on duty

  The identity of each member of door staff and their SIA number

  The times the door staff were on duty

  2. Entry to any event taking place under the Premises Licence shall be by ticket only. The premises licence holder shall use appropriate media (website, social media and e-mail) to communicate appropriate information and conditions to ticket holders, in advance of an event.

  3. The Premises Licence Holder will make adequate provision for monitoring and controlling the number of persons entering the site by way of fencing, gate systems, security or other provision to manage entry, and to prevent unauthorised access to the premises or any part thereof.

  4. The premises shall operate a zero tolerance Drugs Policy. Any person found using drugs will be removed from the premises. Any person found to be dealing drugs will be detained (when it is safe and reasonable to do so) and local Police informed immediately. Any drugs seized will be securely stored and handed over to Police following any event. A drugs amnesty bin shall be in place at the event, the contents of which must be handed to the Police.

  5. The premises shall operate a search policy to deter the carrying of drugs or weapons. Such Policy shall be written.

  6. Staff who are to sell alcohol will be trained in the requirements of the Licensing Act 2003 in relation to the licensing objectives, and the laws relating to underage sales and the sale of alcohol to intoxicated persons. This training will be documented, and details of it shall be produced to an Authorised Officer on request.

  7. A refusals log will be maintained at each point of sale, recording the time of the refusal, the member of staff who made the refusal and the reason for such refusal.

  8. Measures shall be put in place to prevent open containers of alcohol being removed from the licensed premises (event site).

  Public Safety

  1. The holder will comply with any reasonable request from Lincolnshire Police, based upon intelligence relating to the safety of those working at and attending the event. This includes any measures advised to address the counter terrorism threat.

  2. An inspection shall be carried out prior to the event to ensure that the site is safe to use. Further checks and inspections shall take place throughout the event.

  3. A written risk assessment of the site will be carried out prior to each event and all reasonable steps taken to minimise risks to the safety of all participants. The risk assessment shall include the capacity limit for the event (including staff and entertainers).

  4. During the event, number of persons shall be monitored by SIA staff using a ‘clicker device’ and comparing with ticket sales. Steps shall be implemented to reduce the number of persons where the capacity limit has been exceeded or is likely to be exceeded.

  5. The Event Safety Officer shall ensure the Event Management Plan is enforced and assume control of any emergency and contact the Emergency Services if further assistance is required.

  6. The Premises Licence Holder will provide sufficient stewards/marshals for the event. The stewards/marshals shall receive training specific to the event and shall be provided with high visibility clothing for them to be easily identifiable during the event. The stewards shall be subject to daily briefing/debriefing sessions during the event.

  7. The Premises Licence Holder shall ensure that there is sufficient egress capacity at the event and that all exits are kept clear throughout the event.

  8. Access shall be maintained into and around the licensed premises for emergency vehicles.

  9. An assessment of medical provision requirements shall be undertaken under the guidance of the Purple Guide, to determine adequate numbers of First Aid personnel and equipment. Appropriate and sufficient First Aid and medical equipment/staff shall be available and employed at the premises throughout the event.

  10. Firefighting equipment will be provided where identified in the fire risk assessment.

  11. All temporary electrical installations shall be installed by suitable qualified and competent personnel.

  12. Structural calculations and relevant health and safety information, together with method statements in relation to any temporary structures, will be provided to Building Control.

  13. Drinks must be served or supplied using plastic/paper or other disposable drinking vessel. (Glassware will not be used). Members of the public are not permitted to bring glassware onto the site. Ticket holders will be informed prior to the event and information publicised on the event website, as well as under ticketing conditions at the point of sale. Any glass found being used by participants on site will be confiscated and disposed of by security staff.

  14. The premises shall maintain a comprehensive incident log throughout the course of the event.

  15. The use of any special effects and fireworks shall be fully risk-assessed, and details shall be provided in advance to East Lindsey District Council.

  The Prevention of Public Nuisance

  1. Noise from Regulated Entertainment shall not be audible within potentially noise sensitive residential properties (assuming that residential windows are kept open to allow reasonable ventilation of the same) between 2300 and 1000 Hours on days 1 and 2 of the event, and all Regulated Entertainment shall cease at 00.00 on day 3.

  2. Between 1100 to 2300 hours on Friday, Saturday and Sunday, the Music Noise Level (consisting of the combined noise from all arenas, stages, marquees or wandering performers) shall not exceed 15 dB(A) above the Background Noise level (L90) over a 15-minute period as measured/calculated at a point 1 metre from the facade of any noise sensitive property.

  3. Between 1100 to 2300 hours on Friday, Saturday and Sunday, the low frequency component of the noise from any Regulated Entertainment shall be restricted to no more than 75dB Leq 15 minutes within the 63 Hz and 125 Hz octave frequency bands, to ensure that nearby properties are not exposed to undue noise from bass beats. This component of the noise shall be measured/calculated at a point 1 metre from the facade of any noise sensitive property.

  4. No sound checks shall be carried out before 1000 Hours or after 1800 Hours on the day before the event starts or on the days of the event. No sound checks shall be a carried out at any other date or time.

  5. The Premises Licence Holder shall employ a suitably qualified and experienced person or persons to oversee the design, installation (including selecting the type of speakers, positioning and direction of those speakers and setting of frequency specific noise limiters on significant entertainment venues) and the operation of all music venues to ensure compliance with appropriate noise limits (as per Conditions 1, 2 and 3 above). From herein this suitably qualified and experienced person is referred to as the Festival Acoustician.

  6. The Premises Licence Holder shall employ the Festival Acoustician to implement or oversee sound monitoring throughout the course of the festival. This sound monitoring will be proactive and take place whenever entertainment is being provided at the festival and will involve rolling monitoring at specified on and off-site locations which are to be agreed with the Environment Team of East Lindsey District Council. There will also be continuous monitoring at specific fixed points as agreed with the Environment Team of this Council. When any of this monitoring suggests that any noise limits (as per Conditions 1, 2 and 3 above) are being exceeded at any potentially sensitive location this must be reported to the Festival Acoustician immediately. The Festival Acoustician will then ensure that the sound output (whether overall sound levels or sound at bass frequencies) of the relevant venue or venues is reduced quickly and efficiently (the reduction being implemented within five minutes of the results of the monitoring being reported to the same). Compliance with the relevant noise limits shall then be confirmed through further monitoring. Noise levels shall be measured with an Integrating Sound Level Meter complying with Type 2 or better of BS: 6698.

  7. On receipt of specific complaints alleging undue noise (whether reported directly to the festival or passed on by East Lindsey District Council) and where the Festival Acoustician considers that there is any possibility that relevant noise limits are being approached or exceeded at the alleged locations, he/she shall deploy an appropriate person to the approximate location from which the complaint has been made to assess compliance with the relevant conditions. Monitoring shall be carried out in the same manner as is described in Condition 6. If any noise limit is being exceeded on site sound levels shall be reduced and compliance shall be confirmed in the same manner as is described in Condition 6.

  8. The person or persons who carry out the role of Festival Acoustician must be appropriately qualified and experienced to carry out the roles outlined in Conditions 5, 6 and 7. The Premises Licence Holder must submit in writing, details of this/these person/persons (including information about the qualifications, expertise and relevant experience of the same) to the Environment Team of this Council no less than 56 days prior to the start of any event. The Premises Licence Holder must agree in writing with the Environment Team of this Council who is to carry out the role of Festival Acoustician no less than 28 days prior to the start of any event.

  9. The Premises Licence Holder shall support the conclusions and recommendations of the Festival Acoustician and ensure that the operators of all venues promptly follow any instructions that are issued to them by the same. The Premises Licence Holder will take immediate steps to shut down any venues if the operators of the same do not follow the instructions of the Festival Acoustician to his/her satisfaction.

  10. The Premises Licence Holder shall keep a record of all noise monitoring results, noise propagation calculations and remedial measures taken as a result of that noise monitoring. Within 14 days of a request being made in writing this record shall be forwarded to the Environment Team of the East Lindsey District Council in order that it may review by the same.

  11. Major stages, arena, venue or marquees containing entertainment shall be no less than 250 metres from the façade of any potentially noise sensitive property and the Premises Licence Holder shall ensure that no Regulated Entertainment takes place outside the Licensed Area (i.e. within the areas of the site that have been set aside for parking, camping or live in vehicles).

  12. The Premises Licence Holder shall allow no access to the site after 23:00 Hours, except for emergency or safety reasons.

  13. Notices to be posted at egress points and across the camping/live in vehicle areas of the site asking participants to respect the needs of local residents and not generate undue noise whilst leaving the site or whilst within the camping/live in vehicle areas.

  14. No ad-hoc music systems brought in by attendees to the event shall be permitted to be used. Sufficient stewarding shall be provided during the night-time hours to reduce the impact of noise created by those remaining on site, including the use of music systems.

  15. The Premises Licence Holder shall submit a noise management and complaint response plan to the Council no less than 28 days prior to the event. Any such plan must include two telephone numbers on which the general public can contact the Premises Licence Holder at any time during the event to report a public nuisance issue. The plan must detail what action will be taken in the event of reports of disturbance due to noise and any other public nuisances on/immediately off site.

  16. The numbers of the telephone line shall be publicised at least two weeks prior to the start of the event. This number will also be provided to the Licensing Authority and the Parish Clerks of Coningsby Town Council and Kirkby on Bain Parish Council

  17. The Premises Licence Holder will keep a written log of all complaints received by him/her and such written log to be made available to the Licensing or Environment Teams of East Lindsey District Council on request.

  18. The premises and its exterior shall be cleared of litter at regular intervals throughout each event, and fully and promptly following the end of an event.

  The Protection of Children from Harm

  1. It will be made very clear at the start of publicising an event whether the intention is for it to be over-18s only or open to a wider, family audience.

  2. A Challenge 25 Proof of Age Policy shall be implemented in full at the entrance to an event taking place under the Premises License, with full and appropriate identification sought from any person who appears to be under the age of 25. The only acceptable forms of identification shall be photographic Driving Licences, Passports, or a form of identification with the ‘PASS’ hologram. Any person who cannot produce full and appropriate identification when requested to do so shall not be permitted entry to the premises. Those purchasing tickets to the event shall be advised in advance of the event to bring appropriate identification with them.

  3. A Challenge 25 Proof of Age Policy shall be implemented in respect of all sales of alcohol. All staff who are to sell alcohol will be trained, and such training will include the Challenge 25 Policy and its operation. Notices will be displayed in prominent positions at each point of sale indicating that the Challenge 25 Policy is in force and advising which forms of ID are acceptable.

  4. If children are admitted to the event, there will be a Child Safety Policy to locate and reunite lost children.

  5. A child safe area shall be identified, which is a quiet area and only used for safe keeping of children and vulnerable persons. When any child is found or person is being cared for, this must always be staffed by at least two Enhanced Disclosure & Barring Service (DBS) checked personnel and its location not advertised to the public.

  6.A separate information point shall be identified to act as a rendezvous point for any lost child and parents/guardians. This area shall be signposted on the site and publicly announced during the event.

  7. Under 18’s will not be allowed entry to or within hearing of any adult entertainment. Sound checks will be conducted to ensure adult content cannot be heard in family areas or camping facilities.

  N.B. Adult Only Entertainment - There will be an adult comedian appearing on the Friday night between 20.00 and 23.00 Hrs.  No under 18's will be allowed entry to this and sound checks will be completed in order to contain content of the material, so it does not extend to the camping and family areas.

   

• ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

  Not Applicable.

   

   

• ANNEX 4 - Licensable activities are permitted in accordance with the layout of the premise shown on the plan attached to the premises licence (and deposited with the Licensing Authority).