ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
General
The event date shall be notified to the Responsible Authorities and the East Lindsey Safety Advisory Group (ELESAG) at least four months in advance of the event.
Full Plans shall be produced and submitted to the ELESAG in draft format, with the final Event Management Plan submitted no later than 14 days prior to the event date. The plans to include:
Event Risk Assessment
Event Fire Risk Assessment
Site Plan (A comprehensive & legible plan that encompasses the total event area. It needs to be detailed and accurate and correspond with the Event Management Plan)
Event Management Plan to include:
Traffic Management Plan
Stewarding / Security Plan
Medical Plan
Contingency Plans showing how reasonably foreseeable incidents identified in the Event and Fire Risk Assessments are being managed.
The premises licence holder shall engage with ELESAG providing any documentation requested by the group and meet the group’s timescales, unless there is good reason why they are unable to do so.
The premises licence holder shall ensure that they satisfactorily address any concerns expressed by the ELESAG through the information, guidance and advice they provide.
The premises licence holder shall ensure, so far as is reasonably practicable, that the event is run in accordance with the Event Management Plan.
The Prevention of Crime and Disorder
There shall be provided at the premises door supervisors who are registered with the Security Industry Authority (SIA) to such a number as the management of the premises consider are sufficient to control the entry of persons to the premises and for the keeping of order in the premises when they are used for a licensable activity.
The site shall be provided with suitable CCTV which shall be in operation at the premises during the period of the event.
Public Safety
The premises licence holder shall comply with any reasonable request from Lincolnshire Police based upon intelligence relating to the safety of those working at and attending the events. This includes any measures advised to address the counter terrorism threat.
An inspection shall be carried out prior to the event to ensure that the site is safe to use. Further checks and inspections shall take place throughout the event.
A written risk assessment of the site shall be carried out prior to the event and all reasonable steps taken to minimise risks to the safety of all participants.
The risk assessment shall include the capacity limit for the event (including staff and entertainers) and during the event the premises licence holder or nominated person shall monitor the number of people on the premises. The premises licence holder or nominated person shall take steps to reduce the number of persons where the capacity limit has been exceeded or is likely to be exceeded.
The Event Safety Officer shall ensure the Event Management Plan is enforced and shall assume control of any emergency and contact the Emergency Services if further assistance is required.
The premises licence holder shall provide sufficient marshalls/stewards for the event. The marshalls/stewards shall receive training specific to the event and shall be provided with high visibility clothing in order for them to be easily identifiable during the event. The marshalls/stewards shall be subject to daily briefing/debriefing session during the currency of the event.
Where appropriate the perimeter of the site shall be adequately supervised to control access to and egress from the site.
Access shall be maintained into and around the licensed premises for emergency vehicles.
An assessment of medical provision requirements shall be undertaken under the guidance of the Purple Guide, to determine adequate numbers of first aid personnel and equipment. Appropriate and sufficient first aid and medical equipment/staff shall be available and employed at the premises throughout the event.
Firefighting equipment shall be provided where identified in the fire risk assessment.
All temporary electrical installations shall be installed by suitable qualified and competent personnel.
Structural calculations and relevant health & safety information, together with method statements in relation to any temporary structures, shall be provided to Building Control.
Members of the public shall not be permitted to bring glassware into the premises. Any glass found being used by participants on the premises shall be confiscated and disposed of by security staff. Information about no glassware shall be publicised on the event website.
The premises shall maintain a comprehensive incident log throughout the course of the event.
The premises shall be lit sufficiently to ensure that participants can safely find their way around the site.
The use of any special effects and fireworks shall be fully risk-assessed and details shall be provided in advance to East Lindsey District Council.
The Prevention of Public Nuisance
The premises and its exterior shall be cleared of litter at regular intervals throughout the event and fully and promptly following the end of the event.
No sound checks shall be carried out before 1000 Hours or after 1800 Hours on the day before the event starts or before 1000 on the day of the event. No sound checks shall be a carried out at any other date or time.
The Protection of Children from Harm
At the event there shall be a Child Safety / Vulnerable Person Policy to locate and reunite lost persons.
A safe area shall be identified which is a quiet area and only used for safe keeping of children and vulnerable persons. When any child is found or person is being cared for, this must always be staffed by at least two Enhanced Disclosure & Barring Service (DBS) checked personnel and its location not advertised to the public.
A separate information point shall be identified to act as a rendezvous point for any lost child / vulnerable persons and parents / guardians. This area shall be signposted on the site and publicly announced during the event.